Blog
Elevate visibility and overcome gaps with Compliance Automation
Accelerate your existing compliance resources to propel your team forward
Kaitlyn Archibald
Senior Product Marketing Manager
Nov 19, 2024
Compliance as a function is critical for businesses – to meet baseline market and customer standards to stay in business and to reinforce operations aligned to industry best practices and regulatory requirements. It also enables businesses to communicate performance and internal controls to leadership teams, customers, partners, and regulatory authorities.
Staffing and executing compliance can quickly consume (and stress) valuable resources across the business, requiring in-depth knowledge of both external requirements and internal processes. A balanced inside-out perspective is essential to scope the proper tooling to efficiently collect and measure the right data set from the business and effectively report out (auditors, partners, customers) and up (internal leadership, board of directors) for regular monitoring or preparation for an audit.
How resources become burdened
Limited understanding, training, and development put a tax on high-cost resources. Resourcing compliance requires framework expertise and a continuous learning initiative to apply requirements to business processes and educate responsible stakeholders.
Regulations, standards, and certifications have deep focus areas across domains, driving the need for equally deep subject matter expertise. Compliance professionals need the depth to interpret technical and regulatory requirements, consult with the business on implementing best practices, and reinforce requirements as processes evolve. Expert consultants are often brought in to bring in the right domain and framework understanding. With Compliance Automation, OneTrust empowers these professionals, providing the tools and resources they need to excel in their roles.
Efficiency loss comes from inconsistent tools
The functional areas of the organization are the heartbeat of driving the business forward, but often establishing or keeping track of consistent standards is an ongoing challenge through different stages of growth. Inconsistent tools and processes lead to a loss in efficiency and create reporting issues, this is the case within specific functions and is an amplified challenge as you work to understand your risk or compliance posture. Many maturing risk and compliance programs attempt to make do with the tools at their disposal, leveraging solutions like Microsoft or Google as the core technology elements to manage documentation, track progress, and communicate across stakeholders.
Even with point solutions to help structure compliance and risk projects, these programs are typically executed ad hoc or reactive. They cannot scale as an oversight function for the business. The reality for many organizations with formal compliance programs and dedicated solutions in place is that adoption is often piecemeal and inconsistent, leading to redundant workstreams paired with gaps in reporting. With Compliance Automation, you can say goodbye to inconsistent tools and processes. OneTrust’s solution is designed to streamline your operations, and extend directly into your business eco-system, ensuring efficiency and eliminating reporting gaps.
What features does OneTrust’s Compliance Automation have to guide businesses through the process and lifecycle?
- Propel your team from research to action: Access more than 50 pre-seeded privacy and InfoSec frameworks and templates to seamlessly comply with evolving standards and regulations holistically.
- Drive compliance efficiencies: By providing a powerful suite of tools and out-of-the-box regulatory guidance, businesses can effectively comply once, comply many with flexible precision to de-duplicate workstreams with tailored project management and dynamic reporting.
- Simplify working with the business: Translate complex requirements into actionable tasks to engage non-compliance stakeholders or integrate directly with your tech stack for continuous compliance.
- Communicate your risk and compliance posture: Leverage AI to answer inbound questionnaires and build your company’s Trust Profile to securely share sensitive documentation and evidence.
- Implementation guidance: Break-down complex requirements into the language of the business with detailed operational guidance that can be leveraged as is or further tailored to your business needs.
- Framework scoping survey: Automatically generate required controls and evidence tasks based on your operations and framework requirements
- Insights dashboards and reporting: Quickly access, filter and adjust a dynamic view of your compliance program using our Insights Dashboards and supplemental reports.
- Compliance initiatives: Create and centrally manage project plans based on your business scope and framework leveraging cross-mapped controls and evidence tasks
- Proprietary evidence framework: Eliminate redundant workstreams and go beyond 1:1 control mapping to identify specific evidence of operations to meet unique control requirements
- Issue Management: Document and resolve issues related to a given compliance initiative to better communicate where gaps or deficiencies may be in the business.
OneTrust's compliance frameworks take this into account, mapping controls across common objectives and risks across your organization. It’s critical to allocate proper resourcing toward compliance management. Learn more about OneTrust’s Compliance Automation solution by requesting a demo here.
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